| Position Description | Position Summary:
The Project Coordinator is responsible for the overall management of administrative project functions within a project. This person is responsible to provide support to the project team through the course of the project.
Key Responsibilities:
- Regularly communicate with the Project Managers to coordinate workflow, schedules and status updates
- Act as a primary point of contact for customers and sub-contractors
- Prepare and execute all Subcontract Agreements, Purchase Orders, Change Orders, and Consulting Agreements
- Review and upload all relevant mail/email related to assigned jobs
- Assist Project Managers and Estimators with preparation of Invitations to Bid, through Plans & Specs, distribute and track all project bidding documentation such as bid forms, addendums, and subcontractor proposals
- Support the project start-up and close-out processes on each job
- Prepare and review for submission to architect and engineer project submittals
- Prepare and distribute project meeting minutes
- Prepare and distribute monthly executive reports to project clients
- Coordinate job drawing orders for Project team
- Maintain all job folders within designated file structures
- Responsible for contacting subcontractors for documentation follow-up and track all project documentation on tracking spreadsheet
- Coordinate the subcontractor's insurance and track all new and renewal certificates of insurance per job
- Responsible for following up on all insurance corrections and processing in Image Management for insurance review
- Run weekly reports and communicate to project team
- Coordinate owner insurance for each assigned job
- Assist in the prequalification process to obtain valid prequal packets from subcontractors
- Prepare owner contracts utilizing AIA software
- Provide office support to field supervision and the safety department
- Coordinates supplies for job sites such as hard hats, safety glasses, and job site signage
- Interact with internal team members, subcontractors, clients, and vendors
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| Skills/Experience Needed: | Skills and Abilities:
- Safety First focus and mind-set
- Ability to navigate and proficiently use software programs and assist the Project Managers with administrative tasks such as document creation
- Organizational skills in order to juggle multiple projects with accuracy and timeliness
- Well developed interpersonal skills
- Adept at multi-tasking while remaining calm and poised under pressure
- Collaborative with the team and also able to work independently to accomplish assigned tasks
- Able to lift, squat, and carry up to 25 pounds, infrequently
EDUCATION AND EXPERIENCE:
- High School Diploma or equivalent
- At least two (2) years of related experience in a customer/client serving role, preferably in commercial construction or with a subcontractor
- Proficient in the use of technology and Microsoft Office applications such as Word, Outlook, and Excel
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