Assistant Project Manager

Berglund Construction

The Assistant Project Manager is responsible for assisting Project Managers and/or Superintendents in coordinating the activities of a project to ensure cost, schedule, document control and quality standards are met. Under the direction of the PM, the Assistant Project Manager is expected to take on any/all tasks in the quest to learn all he/she can about construction. The ideal candidate will have 3-5 years of construction experience. A degree in construction management is a plus.

• Assist the Project Manager in all phases and aspects of the project.
• Provide support to Field Staff.
• Follow the Companies Best Practices

Project Set Up: Ensure that proper tools are in place prior to the beginning of a project.

• Prepare and assist with pre-installation meetings.
• Review Owner contract and become familiar with terms & conditions.
• Distribute all short interval and overall project schedules. Ensure subcontractors have the most up to date scopes of work. Assist PM in the development of the overall project schedule.
• Work to obtain all necessary permits as requested by the PM.
• Ability to review drawings and specifications to become completely familiar with the project and identify long lead times and critical path items.
• Complete sub evaluations/comparisons of bids, scope review, and complete buyout as requested by PM.
• Develop a project submittal log and obtain designer’s approval.
• Manage submittal log and ensure all submittals are processed promptly.
• Ensure contracts, insurance, and bonds are current and received before subcontractor performs any work on site. Follow up on collection of all non-received documents and escalate any issues to the PM.
• Prepare all project meeting agendas and associated attachments as directed by the PM.
• Attend weekly project meetings as requested by PM and keep detailed meeting minutes for publishing to project team.

• Draft, submit, and track all RFI’s and distribute to all teams members as appropriate.
• Review project logs (RFI’s, Submittals, PCO’s) with Superintendent on a weekly basis.
• Pursue and monitor submittals and track deliveries of materials. Verify all submittal conformity to plans & specifications.
• Collect superintendent daily reports, weekly project pictures and safety documentation. Review for completeness and include in project documentation. Inform PM of deficiencies.
• Collect and distribute coordination drawings from appropriate subcontractors. Review drawings with PM and Superintendent. Set up coordination meetings for PM to chair.
• Collect subcontractor changes for review by the PM.
• Execute payment applications.
• Complete quantity take-offs as requested by estimating and PM.
• Review and code invoices. Check for accuracy and compare to cost to complete forecast.
• Distribute all punchlists and the follow-up as necessary to ensure timely completion of punchlist work.
• Collect all required close out documents for certification.
• Assemble the close out documents and address non-compliant subcontractor directly for compliance.
• Maintain client relationships at the appropriate level reinforcing the Company’s commitment to continuously addressing their needs and interests.
• Work collaboratively with outside parties (I.e. the design team, etc.) to accomplish client goals.
• Demonstrate effective relationship building within the project team and throughout the Company. Keep field team members (i.e. Superintendent) informed and active in decision-making.
• Promote positive subcontractor relations by dealing professionally and fairly with all subcontractors and vendors instilling this philosophy in project team at all times.
• Treats internal and external clients, vendors and subs as partners.
• Identifies client needs and addresses them.
• Identifies and acts on ways to add value.
• Identifies and acts on opportunities to expand the relationship.
• Balances client and Companies needs effectively.
• Is responsive to clients’ needs and displays intensity.
• Continually builds own knowledge and expertise.
• Is open to new ways of doing things.
• Offers to coach/assist others with less experience.
• When problems arise, shares expertise to help resolve the issue.
• Makes self-accessible for questions even when under stress.
• Makes decisions and acts with the Company’s long term interest in mind.
• Acts with integrity, maintaining the highest ethical standards.
• Is flexible and changes quickly based on the company’s changing needs.
• Balances the company’s needs with those of others including the client, the team, etc.
• Manages with profitability in mind.
• Is well versed in the Company’s safety program procedures and policies.
• Consistently follows/enforces the Company’s safety proc